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Programme Manager – Public Private Partnership Pillar

About Harakat- Afghanistan Investment Climate Facility (H-AICF)

BACKGROUND INFORMATION:
Harakat-AICP is a multi-donor funded programme. The lead donor is the UK. Harakat is an Afghan-managed non-profit organisation operating as a grant-management facility. It has inherited a seven- year legacy from its predecessor (Harakat-AICF) of delivering projects aimed at improving barriers to private sector investments in the country. This was achieved through its partnerships with the Government of Afghanistan, private sector, civil society and NGOs. By facilitating a healthy and competitive investment climate as part of its vision, Harakat-AICF sector-specific interventions have supported direct job creation, revenue generation, laws and regulations, and other programs contributing to the private sector’s ease of doing business in Afghanistan.
Harakat-AICP has identified a program management approach to achieving the objectives of fostering an enabling environment for private sector investments in the country by concentrating on four programme pillars: (1) Public Private Partnerships; (2) Legal and Regulatory Reform; (3) Investor Protection; (4) Women’s Economic Empowerment.
Through the design of these specific areas of intervention for these programme pillars and linking them to measurable outcomes and indicators, Harakat-AICP aims to impact the country’s business enabling environment by attracting viable foreign direct investments and domestic investments, increasing the confidence of the private sector at large, creating employment opportunities, and generating revenue. By the time Harakat-AICP completes its mandate in 2023, it expects to have contributed to significant economic transformation of Afghanistan’s economic growth terrain
Harakat-AICP shall serve as a trusted partner to the Government of Afghanistan, the Private Sector and Civil Society by supporting and promoting the private sector development and business economic reform agenda of the country through sustainable and measurable impact.

 

Job Summary

PURPOSE OF THE POSITION
The Programme Manager is responsible for the effective management of the service provider contract to implement the agreed operational plan to meet pillar objectives and scope of services.

Job Details

Date Posted: 09 Feb 2017 Reference: 008-2017
Closing Date: 08 Mar 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Business Administration Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 10 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

JOB SPECIFICATION:
Reporting to the Director of Pillars, The Programme Manager manages the programme management cycle to meet AICP PPP Pillar objectives. H/She will facilitate the effective working relationship between the beneficiary, service provider and other stakeholders. The Programme Manager, with emphasis on results through contracting, will ensure contractual obligations are met, services are delivered efficiently, and commercial risks are identified and managed. H/She will be responsible for the effective application of AICP resources and processes in support of this. 
The key responsibilities and accountabilities of the Programme Manager PPP Pillar are outlined as follows:
Pre-Contract
As a key member of the Programme Management Team contribute to:
• Assessments of how an organisation has performed similar activities in the past.
• Assessments of an organisation’s capacity to undertake and successfully deliver the programme, ensuring an organisation has the right mix of skills, experience and sufficient staffing levels to implement the programme.
• Assessments of how an organisation will manage the program and how often progress and variance reports will be provided.
• Assessment as to whether an organization can properly discharge its security and safety responsibilities considering any foreseeable risks.
• Assessment of an organisation’s commitment to dealing with fraud, bribery and corruption, including what policies are in place, policy content and how messages are communicated to staff.
• Assessment of an organisation’s current financial strength and financial management, including future commitments, current processes, systems and controls to effectively manage and account for our funds.
• Identifying service provider and beneficiaries’ objectives and drivers and establishing an effective working relationship with all parties.
• Analyze and recommend PPP risk allocation and contribute to an appropriate risk profile for the project.

Start-up Assistance to Service Provider and Beneficiaries Planning:
• Facilitate beneficiaries and service provider to identify and agree roles, responsibilities and processes for working together.
• Provide oversight of the preparation of the beneficiaries and service provider annual operational plans.
• Ensure AICP method and process requirements are understood and accepted.

Contract Management:
• Provide quarterly quantification and qualification of service provider services and progress against contract obligations.
• Ensure completion and submission of current AICP assets and maintain a programme Asset Register.
• Monitor the establishment and operation of the service provider’s purchase and asset registers.
• Oversee service provider financial administration, including the preparation of financial statements, budgets and forecasts.
• Ensure service provider financial management reports are to an acceptable level of quality.
• Ensure processes are followed for the management of financial compliance to meet governance requirements.
• Monitor expenditure against budget, providing weekly reports to the CFO.
• Ensure the implementation of procedures to protect against anti-fraud, bribery, corruption, money laundering and terrorist financing risks.
• Assist external auditors.
• Undertake additional financial management and procurement duties as directed by the Director of Pillars.
• Contribute to the development of a Risk Management Framework.
• Ensure there is regular dialogue with the service provider to discuss progress and risk management issues.
• Work closely with the service provider to identify potential cost overruns, time delays or quality deficiencies and implements actions to remedy.
• Undertake additional monitoring and evaluation activities as directed by the AICP Monitoring and Evaluation Manager.
• Facilitate negotiations and agreements between the service provider and beneficiaries.
• Oversee the service provider’s responsibility for Duty of Care for staff and sub-contractors and the provision of suitable security arrangements for their domestic and business property.

Programme Management and Coordination:
• Coordinate the working relationship between the AICP, programme beneficiaries, service provider and other stakeholders.
• Develop and implement Standard Operating Procedures for the PPP programme pillar.
• Determines programme resource requirements in conjunction with the Director of Pillars CFO and other AICP Managers.
• In conjunction with the Director of Pillars develop the programme’s governance framework (resource management, monitoring and control, quality and risk management and stakeholder engagement).
• Handle day-to-day management of the programme and oversees the delivery of all services and outputs in terms of quality, costs and time.
• Ensures the delivery of new services or outputs meets the programme’s requirements.
• Provides timely and accurate programme tracking, analysis of outputs and reporting.
• Advises on any other emerging issue in implementing the programme pillar and identifies necessary mitigating and corrective actions.
• Initiates activities and other management interventions wherever gaps in the programme are identified or issues arise.
• Manages AICP resources and ensure effective implementation of AICP methodologies/requirements for financial management, procurement, monitoring and evaluation.
• Maintains a systematic filing system of all programme and support documents with off-site backup for continuity security and in line with audit requirements specific to the PPP agreements.
• Monitors the service provider performance to ensure honesty in all the affairs of contract implementation and avoidance of conflict of interest and, should this arise, it is declared.

Communication Functions:
• Reports to the Director Pillars regarding all matters concerning the delivery of the PPP.
• Manages the development, operation and maintenance of the Programme Management Information System, including databases.
• Develops and maintains an updated list of key stakeholders in public and private sectors.
• Publishes in hard copy a quarterly newsletter and circulate it amongst the key stakeholders.
• Contributes to the AICP website that provides background information, contact details, programme updates, guideline documents, and electronic copies of the newsletter.
• Acts as the focal point for interaction with the AICP and media on PPP implementation.
• Assist the beneficiaries in preparing presentations, proposals and other communications.

Knowledge Sharing: 
• Contribute to the application of innovative PPP structures and approaches within the GoIRA Ministry of Finance.
• Maintain knowledge of emerging best practices on enhancing private sector development and PPPs, including good practice examples, and guidelines through internal and external networks. Keep abreast of latest trends and developments in addressing PPP related issues. Ensure comparability of the Pillar operations to best practices. 
• Participate in and contribute to internal and external training programmes and conferences on private sector development and PPPs.

Professional Conduct:
• Comply with personal legal liabilities and fiduciary requirements of diligence and care in carrying out the duties of the AICP.
• Act honestly in all the affairs of the AICP and avoid conflict of interest and, should this arise, it must be declared. 

KEY RESULT AREAS:
1) The PPP programme is delivered to the satisfaction of the AICP Senior Management, MOF, beneficiaries, and stakeholders in compliance with Donor requirements.
2) All contracts are systematically and efficiently managed from contract creation, to execution and analysis to maximise operational and financial performance and minimise risk.

Skills

Skills & Abilities:
• Strong skills in programme and project management with proven competencies in related tools and methodologies.
• Excellent financial and situational analytical skills and knowledge of analysis techniques.
• Strong contract formation and negotiation skills.
• Demonstrated ability to maintain existing client relationships and develop new ones.
• Excellent presentation skills with the ability to address senior management, business and technical audiences.

Qualifications

PERSON SPECIFICATION
Education
• Advanced university degree, preferably in Business Administration, Public Administration, Engineering, or related field.
• PRINCE, Project Management Institute PMP or equivalent programme management training and certification are highly desirable.
Experience:
• Minimum of 10 years’ experience in project management roles with at least 5 years’ experience in programme development and management.
• Substantial field-based experience and demonstrated ability to deliver aid development programmes in post-conflict situations.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL) 

Education:

Bachelors Degree, Business Administration

Submission Guideline

Applicants must submit a complete application that includes a letter of interest, current curriculum vitae, and contact information for four professional references. All submissions must be made via email only to the below email and please write the reference 008-2017 in the subject line of your email.
Credential review begins immediately and will continue until the position is filled. Harakat-AICP reserves the right to screen and interview suitable candidates any time during this period. No phone calls please. Only shortlisted candidates will be contacted
Harakat-AICP prohibits discrimination in employment on any basis. 
Women are strongly urged to apply.

Submission Email

aicp@harakat.af