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Procurement Manager

About Harakat- Afghanistan Investment Climate Facility (H-AICF)

BACKGROUND INFORMATION:
Harakat-AICP is a multi-donor funded programme. The lead donor is the UK. Harakat is an Afghan-managed non-profit organisation operating as a grant-management facility. It has inherited a seven- year legacy from its predecessor (Harakat-AICF) of delivering projects aimed at improving barriers to private sector investments in the country. This was achieved through its partnerships with the Government of Afghanistan, private sector, civil society and NGOs. By facilitating a healthy and competitive investment climate as part of its vision, Harakat-AICF sector-specific interventions have supported direct job creation, revenue generation, laws and regulations, and other programs contributing to the private sector’s ease of doing business in Afghanistan.
Harakat-AICP has identified a program management approach to achieving the objectives of fostering an enabling environment for private sector investments in the country by concentrating on four programme pillars: (1) Public Private Partnerships; (2) Legal and Regulatory Reform; (3) Investor Protection; (4) Women’s Economic Empowerment.
Through the design of these specific areas of intervention for these programme pillars and linking them to measurable outcomes and indicators, Harakat-AICP aims to impact the country’s business enabling environment by attracting viable foreign direct investments and domestic investments, increasing the confidence of the private sector at large, creating employment opportunities, and generating revenue. By the time Harakat-AICP completes its mandate in 2023, it expects to have contributed to significant economic transformation of Afghanistan’s economic growth terrain
Harakat-AICP shall serve as a trusted partner to the Government of Afghanistan, the Private Sector and Civil Society by supporting and promoting the private sector development and business economic reform agenda of the country through sustainable and measurable impact.

 

Job Summary

PURPOSE OF THE POSITION:
The purpose of the position is to plan, organise, and coordinate the procurement functions for the AICP. The PM is responsible for defining the best strategy for transparent, rule compliant and results oriented procurement of goods and services for AICP pillar programme operations.

Job Details

Date Posted: 09 Feb 2017 Reference: 007-2017
Closing Date: 08 Mar 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

JOB SPECIFICATION
The PM manages the tasks of sourcing and procurement for the AICP and its programme pillars. H/she will supervise the procurement process from the initial selection of suppliers to the purchase of goods and services. The primary responsibilities of the PM include organizing the procurement services for programmes, budget distribution and the implementation of successful purchasing practices that ensure reduced costs and improved productivity.
Reporting to the CFO of the AICP, the key responsibilities and accountabilities of the PM are outlined as follows:
• Managing day to day procurement operations of the programme pillars in accordance with the procurement manual.
• Maintenance and updating of the procurement manual.
• Timely and accurate preparation of procurement plans for the AICP and programmes and monitoring of their implementation.
• Maintain, record, and retain evidence of each purchase and procurement action for future audit reviews.
• Monitor programme pipelines to identify future requirements and plan early supply/partner engagement.
• Contribute to the development of MOUs between AICP and a key service delivery partners.
• Finalise and advertise Expression of Interest, (EOI) notices to the market, dependent upon value of opportunity.
• Assist the Programme Management Team (PMT) to develop Terms of Reference for procurement opportunities that require competitive bidding.
• Implementation of proper monitoring and control of procurement processes including organisation of specifications and terms of reference to ensure completeness, accuracy and compliance with quality standards and processes specified in the Procurement Manual.
• Receive requests with specifications from pillar programme managers for the provision of goods and services, prepare tender documents, develop a procurement plan and open a tender file.
• Advertisement of opportunities, tender document issuing, and responding to supplier questions.
• Development of evaluation matrices with end users of procurement.
• Receipt of quotations, bids or proposals compliance with Non-Conflict of Interest declarations.
• Organisation of tender opening, production of evaluation documentation to the Technical Evaluation Committees (TECs).
• Facilitate the effective performance of the TECs in evaluating bids against criteria and weightings to good governance procedure.
• Notification to qualifying and non-qualify bidders, including the date, time, and place set for opening the financial proposals.
• Organisation of assessments of capacity and capability of suppliers.
• Organisation of the awarding of contracts including negotiations with the supplier on the Terms of Reference, delivery methodology, staffing, AICP inputs, and any special conditions of the contract.
• Managing the payment of supplier or contractor invoices including ensuring that goods/services meet with the terms of contract.
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of purchase orders approval.
• Implementation of the internal control system which ensures that purchase orders are accurately prepared and dispatched. Timely corrective actions on POs with errors.
• Preparation of cost-recovery bills for procurement services provided by the AICP to other Agencies.
• Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the AICP.
• Oversight of common/general procurement services rendered to the pillar programmes and projects.
• Ensuring the development and implementation of operational strategies including sourcing strategy, supplier selection and evaluation, quality management and supplier relationship management.
• Development and management of rosters of suppliers, processes for supplier selection and evaluation, quality and performance measurement.
• Provide training in procurement processes for procurement and AICP staff. 
• Implement policies on anti-fraud, bribery, corruption, assessing money laundering and terrorist financing risks.
• Contribute to the development of a Risk Management Framework.
Professional Conduct
• Comply with personal legal liabilities and fiduciary requirements of diligence and care in carrying out the duties of the AICP.
• Act honestly in all the affairs of the AICP and avoid conflict of interest and, should this arise, it must be declared. 
KEY RESULT AREAS
• Detailed work plan for 2017.
• Responsibility for AICP procurement.
• Procurement objectives, strategy and implementation plan.
• Framework for measuring whether procurement objectives have been achieved.
• AICP procurement procedures manual.

Skills

PERSON SPECIFICATION 
Education
Tertiary qualifications from a recognized university that includes principles and methods of supply chain management.
Experience:
• Extensive experience (5 to 7 years) within the field of supply chain management (procurement, tendering, contracting.) and asset management.
• Experience with donor specific procedures related to logistics
Knowledge:
• Knowledge of procurement and supply chain processes and systems.
• Good understanding of donor aid programme and procurement environments.
• Management of budgets and ability to prepare timely, complete and accurate reports.
Personal Skills & Abilities:
• Strong organisational and problem-solving skills with analytic approach.
• Strong IT skills.
• Exceptional interpersonal communication, relationship building and networking skills.
• Ability to communicate with persons of various cultures and disciplines.
• Excellent written communication skills.
• Ability to work in a dynamic and responsive environment.
• Ability to work under pressure and respond to multiple tasks.
• Ability to give solution oriented advice and assistance to staff, clients and stakeholders.
• Ability to allocate and review priorities and meet deadlines.
• Ability to work in a team environment.
• Professional presentation and approach.

Qualifications

PERSON SPECIFICATION 

Education:
Tertiary qualifications from a recognized university that includes principles and methods of supply chain management.
Experience:
• Extensive experience (5 to 7 years) within the field of supply chain management (procurement, tendering, contracting.) and asset management.
• Experience with donor specific procedures related to logistics
Knowledge:
• Knowledge of procurement and supply chain processes and systems.
• Good understanding of donor aid programme and procurement environments.
• Management of budgets and ability to prepare timely, complete and accurate reports.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL) 

Education:

Bachelors Degree, Procurement

 

Submission Guideline:
Applicants must submit a complete application that includes a letter of interest, current curriculum vitae, and contact information for four professional references. All submissions must be made via email only to the below email and please write the reference 007-2017 in the subject line of your email.
Credential review begins immediately and will continue until the position is filled. Harakat-AICP reserves the right to screen and interview suitable candidates any time during this period. No phone calls please. Only shortlisted candidates will be contacted
Harakat-AICP prohibits discrimination in employment on any basis. 
Women are strongly urged to apply.

Submission Email

aicp@harakat.af