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Administration, Finance and Human Resources Director

About Harakat- Afghanistan Investment Climate Facility (H-AICF)

BACKGROUND INFORMATION
Harakat-AICP is a multi-donor funded programme. The lead donor is the UK. Harakat is an Afghan-managed non-profit organisation operating as a grant-management facility. It has inherited a seven- year legacy from its predecessor (Harakat-AICF) of delivering projects aimed at improving barriers to private sector investments in the country. This was achieved through its partnerships with the Government of Afghanistan, private sector, civil society and NGOs. By facilitating a healthy and competitive investment climate as part of its vision, Harakat-AICF sector-specific interventions have supported direct job creation, revenue generation, laws and regulations, and other programs contributing to the private sector’s ease of doing business in Afghanistan.
Harakat-AICP has identified a program management approach to achieving the objectives of fostering an enabling environment for private sector investments in the country by concentrating on four programme pillars: (1) Public Private Partnerships; (2) Legal and Regulatory Reform; (3) Investor Protection; (4) Women’s Economic Empowerment.
Through the design of these specific areas of intervention for these programme pillars and linking them to measurable outcomes and indicators, Harakat-AICP aims to impact the country’s business enabling environment by attracting viable foreign direct investments and domestic investments, increasing the confidence of the private sector at large, creating employment opportunities, and generating revenue. By the time Harakat-AICP completes its mandate in 2023, it expects to have contributed to significant economic transformation of Afghanistan’s economic growth terrain
Harakat-AICP shall serve as a trusted partner to the Government of Afghanistan, the Private Sector and Civil Society by supporting and promoting the private sector development and business economic reform agenda of the country through sustainable and measurable impact.

 

Job Summary

PURPOSE OF THE POSITION
The purpose of this position is to plan, organise, and coordinate the administrative and human resource functions for the AICP. Administratively, the Administration and Human Resources Manager (AHRM) is responsible for the overall daily office operations of AICP, including office management, information technology and human resources. The AHRM main functional responsibilities concern supporting the AICP workforce.

Job Details

Date Posted: 09 Feb 2017 Reference: 003-2017
Closing Date: 08 Mar 2017 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Permanent Years of Experience: 15 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

JOB SPECIFICATION
Administration
The AHRM is responsible for ensuring the AICP office is operationally efficient and effective and is responsible for managing the office requirements regarding administrative functions and infrastructure needs.
• Plans and coordinates administrative procedures and systems.
• Manages daily AICP office operations, negotiates contracts and manages supplier relationships.
• Manages administrative and support staff, allocates responsibilities and office space.
• Monitors inventory of office supplies and the purchasing of office equipment and supplies.
• Oversees facilities services, vehicles and maintenance activities.
• Manages effective information technology and communications for the AICP.
• Manages the security and safety of the AICP staff and workplace.
• Managing and the AICP administration and HRM budget in consultation with the finance manager.
• Facilitation of information flow, coordination of schedules and other logistic arrangements.
• Facilitate the preparation and organisation of meetings, workshops, seminars and training programs.
• Ensure daily administrative and secretarial support to the AICP including daily communications, maintenance of record keeping system, printing and photocopying.
• Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
• Maintain delivery records and maintain inventory of AICP assets.
• Plan and coordinate the acquisition, development, maintenance and use of computer and telecommunication systems within the AICP.
• Supervise the programme vehicles, drivers, security, messengers and cleaners as per AICP guidelines and procedure manuals.
• Implementing and monitoring budgetary and accounting plans and processes in consultation with other Managers.
• Coordinating the implementation and monitoring of accounting systems.
• Coordinating AICP payroll administration.
• Maintaining financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
• Providing administrative support to the management including administration of budgets.
• Monitoring costs and expenses to assist in budget preparations and providing regular reports to the CFO.
• Implementing controls of the supporting documents for payments and financial reports for AICP activities.
• Maintaining delivery records and make programme transactions.
• Maintaining inventory of AICP assets; 
• Assist the CFO in preparing annual programme budgets.
• Assist the CFO in preparing monthly, quarterly and annual reports.
• Assist the CFO in ensuring activities supported by AICP adhere to strict financial controls and compliance regimes.
• Ensuring strict adherence to policies and standard operating procedures related to anti-money laundering and terrorist funding.
• Monitoring the financial performance of programme inputs.
• Conducting reviews and audits as required.
• Design and developing appropriate financial management reports and prepare all reports to an acceptable level of quality.
• Review and supporting the development of financial management procedures and processes.
• Implementing new project budgets and Chart of Accounts at the inception of new programmes and monitor for each financial year.
• Providing financial information and advice for the costing of programme proposals where required.

ADMIN/HR/FINANCE:
The AHRMF is responsible for providing the AICP with central leadership and management of Human Resources. The AHRM purpose is to facilitate the learning, performance and development of AICP staff and to ensure the AICP has the right people in the right place at the right time. 
Reporting to the CFO of the AICP, the key HRM responsibilities of the AHRMF are outlined as follows:
• Develop, design and manage systems, policies and procedures to guide working in the AICP.
• Direct and coordinates all human resource management activities including performance management, recruitment, training and professional skills development.
• Analyze statistical data and drafts reports to management on the status of the workforce with recommendations for improvement where necessary.
• Develop and facilitate workforce planning strategies with AICP management to identify immediate and longer term staff requirements.
• Interpret and advise on employment legislation; develop and implement policies on a variety of workplace issues including change management, disciplinary procedures, attendance management, working conditions, performance management and equal opportunities.
• Design and implement staff performance management systems in keeping with the AICP/Pillar programme requirements and facilitate high levels of motivation, commitment, capacity, and teamwork.
• Maintain records and compile statistical reports concerning staff movements and HRM issues.
• Draft and administer employment contracts. 

Professional Conduct:
• Comply with personal legal liabilities and fiduciary requirements of diligence and care in carrying out the duties of the AICP.
• Act honestly in all the affairs of the AICP and avoid conflict of interest and, should this arise, it must be declared.
KEY RESULT AREAS:
• AICP workforce plan for 2017.
• AICP Performance Management Framework.
• AICP HRD strategy. 
• Budgetary management of all AICP programmes
• Conduct reviews and audits as required by the CFO.
• Quality and timely management reporting.
• Provision of quality advice the costing of programme proposals.
• Effective, timely and financially efficient procurement practice.

Skills

Personal Skills & Abilities:
• Strong organisational and problem-solving skills with analytic approach.
• Strong office equipment and IT skills.
• Exceptional interpersonal communication, relationship building and networking skills.
• Good command of English, both written and spoken.
• Knowledge of change management principles, processes and techniques.
• Demonstrated interviewing and presentation skills
• A high level of interpersonal and advising skills.
• Ability to work in a dynamic and responsive environment.
• Ability to work under pressure and respond to multiple tasks.
• Strong planning and organisational skills, and analytical and evaluation abilities.
• Ability to allocate and review priorities and meet deadlines.
• Ability to work in a team environment.
• Professional presentation and approach.

Qualifications

Education:
• Tertiary qualification in Accounting, Finance or Commerce.
• Professional Accounting qualification.
• Master’s Degree in Human Resource Management, Organisational Development or related field from a recognised University.

Experience:
• Minimum of 15 years as an HR and Finance preferably within a development programme management environment public.
• Experience in developing and drafting HRMF policy and procedures.
• Experience in maintaining a workforce data-base and Human Resource Management Information Systems.
• Experience in analysing performance and development data and drafting HRM reports for management.
• Experience in office management and administration support.
• Experience in drafting and managing employment contracts.

Knowledge:
• Knowledge of and experience in implementing HRMF practices and processes including workforce planning, recruitment, training and performance management
• Knowledge of principles and methods of workforce planning and demonstrated experience in developing a strategic workforce plan.
• Demonstrable proficiency with Microsoft Word, Excel, PowerPoint, Access and a HRMIS. 
• Management of budgets and ability to prepare timely, complete and accurate reports.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL) 

Education:

Masters Degree, Account/Finance

Submission Guideline

Applicants must submit a complete application that includes a letter of interest, current curriculum vitae, and contact information for four professional references. All submissions must be made via email only to the below email and please write the reference 003-2017 in the subject line of you email.
Credential review begins immediately and will continue until the position is filled. Harakat-AICP reserves the right to screen and interview suitable candidates any time during this period. No phone calls please. Only shortlisted candidates will be contacted
Harakat-AICP prohibits discrimination in employment on any basis. 
Women are strongly urged to apply.

Submission Email

aicp@harakat.af